The Best Student Life. Bristol SU

Room Bookings, Events &
External Speakers

Book An SU Room

There are three different mechanisms for booking space in the Richmond Building: regular recurring bookings made in the summer, special event bookings supported by the Events Team and short notice/'ad hoc' bookings. 

This information relates to bookings during term time only. To make a booking during the holidays, please contact the Student Services Team (bristolsu@bristol.ac.uk, 0117 331 8600).

For a comprehensive guide to all things room bookings related please consult the Everything You Need to Know About Room Bookings Guide

For more information on the various rooms available for student please consult our Richmond Building Room Guide

If you want to hire equipment from our tech team please fill out the Dry Hire Equipment Request Form

You can view room availability on our Room Booking System. Please use our Online Room Booking System Guidance to help you. Please be aware that the Anson Rooms are used for exams so will not be available for booking during exam periods.

+ Special Events

Submissions are now closed for 2019/2020 special events. Please look out for the new 2020/2021 booking for in the summer. If you would like to put on an event over the summer please email: bristolsu-events@bristol.ac.uk

+ Ad-Hoc Bookings

Unbooked spaces in the Richmond Building can be requested no more than 3 weeks in advance by any student or student group, by contacting the Student Services Team on 0117 331 8600, or visiting our reception on the 3rd floor of the Richmond Building. Before speaking to us, please check the system for availability of rooms.

Please note that Ad-Hoc notice bookings will not have any technical support or additional equipment beyond what is already in the room.

+ Music Rooms

Music practice rooms can be booked free of charge by any student. Contact the Student Services Team (bristolsu@bristol.ac.uk) to request the music room login details.

Bookings can be made up to 2 weeks in advance but not for the same day. If the room is free on the day, it can be used by requesting access from the porters. Suggested booking length is 2 hours.

Music Room 1 is a band room and Music Rooms 2 and 3 contain an upright piano. Please remember that the key card must be returned to the porters by the end of the booking slot ready for the next person.

+ Useful Information

Please read our Room Use Charter and Terms and Conditions. Cancellations should be made at least 24 hours in advance of the event taking place.

Accessibility information can be found in our Anson Rooms Access Statement and on AccessAble.

Please see our PA Instructions for more support.

+ Film Screenings

Bristol SU has a licence for student group film screenings. Please follow this guidance if your group is planning to show films within the Richmond Building to ensure that we are operating within the parameters of our licence. 

What it covers
- Screenings inside the Richmond Building
- Films in DVD or Blu-Ray format
- Feature films, not TV shows or music programmes

Please do
- Advertise your screening to members of your Student Group or students of the University of Bristol
- Report every film screening on this form within 5 working days of the screening
- Ensure that your film was released by one of the participating Studios and Distributors (see list below)

Please don't
- Charge for entry (either directly or indirectly)
- Charge above standard rate for merchandise or refreshments to make up for the lack of an entry fee
- Cut, edit or copy the film
- Advertise the screening to non-students
- Advertise the screening externally e.g. on any public facing website/noticeboard
- Stream films for your screening
- Show a film listed on the exluded list on the FilmBank website

Participating Studios and Distributors
Warner Bros., Sony Pictures, Entertainment Film, Icon Film, Pathe, StudioCanal, Eros International, 20th Century Fox (inc. DreamWorks), Disney, MGM, Miramax, Paramount Pictures and Universal Pictures

+ University Room Booking

University rooms can be booked through Learning Facilities Management after Welcome Week. Please note that University room bookings need at least 2 weeks' notice. Bookings for events with an entrance fee or that take place outside of a building's standard opening times will incur a charge.

To book space outside on campus, contact the University's External Events Team (external-events@bristol.ac.uk) at least 2 weeks before your event.

+ Balloon Bar Takeovers

Students groups can run a Balloon Bar Takeover event in The Balloon Bar on Tuesday evenings. To do so, contact the Events Team on bristolsu-events@bristol.ac.uk.

+ External Venues

Please see our External Venues Guide for suggested venues to use in the local area.

+ Accessibility

AccessAble provides access information on a wide range of venues as well as full info for The Richmond Building.

Event Planning

To help organise your events, use our Event Planning guide and Event Budget Template.

+ Safety

For all activities and events, you will need to complete a risk assessment. You should also be aware of what to do if an accident or incident occurs.

+ Support

External Speakers

We aim to support our affiliated student groups to deliver enriching events. For many groups this includes running talks, workshops and debates. Sometimes these events feature one or more external speakers (someone who is neither a student nor staff member at the University of Bristol, or Bristol SU). For events with external speakers, we share responsibility with you for the event running safely and smoothly. We also need to make sure we stay within the law, and are meeting our obligations as a registered charity.

If you are planning to run an event with one or more external speakers present, please complete this online form as far in advance as possible (and no later than 2 weeks before the event).

Once we receive the form we'll complete our assessment of the event, and get in touch with you to let you know whether any steps are required for your event to run safely and smoothly (this is only applicable for about 5% of events).

 

Freedom of Speech

The External Speakers process is underpinned by the University of Bristol Free Speech Code of Practice, which applies to all Bristol SU activities.