The Best Student Life. Bristol SU

End your year

+ Annual General Meetings (AGMs)

AGM Planning Guide

You must give all your members a chance to attend an AGM to hear about how your group has developed over the year, what the financial status of the group is and to vote for a new committee. If you would like to run an election and would like our support, please email bristolsu-elections@bristol.ac.uk.

All Bristol SU groups are democratic organisations. As an elected committee, you represent and are responsible to your members. All members should have this opportunity to ask questions of the committee and all are eligible to stand in elections for committee positions.

+ REAFFILIATION

Each year, student groups affiliated to the Students' Union must re-affiliate. 

Presidents

Outgoing Presidents are sent an email in April asking for the Student ID of your newly elected incoming President.

The incoming President is then automatically sent an email which asking them to do the following:

  • Complete a short questionnaire about their group
  • Provide the role and Student ID of all the newly elected committee members
  • Confirm the responsibilities that each role has e.g. which role handles room bookings in your group
  • Sumbit an up to date constitution
  • Sumbit an up to date risk assessment
  • Provide an equipment list giving details of all equipment worth over £500 (including value and purchase date)
  • Sumbit a budget (optional)
  • Submit a strategic plan (optional)

Treasurers

Outgoing Treasurers are sent an email in April asking them to sign off on their financial accounts for the past year.

The incoming Treasurer will be sent an email asking them to complete online Treasurer training, which is compulsory for incoming Treasurers.

+ Handover

Happy Handover Guide

The Development Team (bristolsu-development@bristol.ac.uk) are happy to attend and provide advice at handover meetings if this would be helpful for your group.

Key information and advice needs to be passed on to incoming committees to ensure consistency for the running of your group and for your members. This includes outstanding loans, grant records, regular sponsors, advice on how to recruit and retain members, advice on running particular events and strategic plans.

You should also:

  • Publish details of your committee on your web page and social media accounts (preferably with photos and contact details)
  • Destroy any data that you no longer need to hold - see our data protection guidance
  • Encourage your new committee to attend Committee Fest and to read the guidance on these webpages!